Budapest Semesters in Mathematics (BSM) – Policies and Procedures for Health and Safety

Prepared by BSM North American Office (updated August 2023)

The BSM Directors closely monitor situations in Budapest, Hungary, Europe, and the United States relative to health and safety.  The Budapest Semesters in Mathematics program will run only if there is confidence that we can do so safely and anticipate completion of the semester in-person and in-country.  Once students arrive in Budapest, they are bound by their commitment to the Community Contract for Health and Safety.

BSM strongly recommends that all students, faculty, and staff remain up-to-date on their Covid vaccinations, per CDC guidelines. The Community Contract for Health and Safety applies to all BSM participants.

Pre-Arrival Planning

International travel and Visa requirements can change with little warning.  Please pay attention to any changes in restrictions or requirements that may affect your entry into Hungary.  Obtaining appropriate visas in advance and arranging travel are the responsibility of the student.  Any associated expenses are the responsibility of the student.

The academic calendar will be made available at least 90 days before the first day of the program.  

All tuition and fees will be refunded if the program is canceled before the first day of the program.

All tuition and fees (less deposit) will be refunded if a student withdraws from the program before the first day of the program.  Students who withdraw from the program should notify the North American office prior to the first day of the program.  See the withdrawal policy for complete details.

Travel expenses are the full responsibility of the student.  Flights and associated travel fees remain the responsibility of the student.  Students are responsible for complying with all airline, home country, and international travel requirements. 

After acceptance to the program students will be notified by the North American office with updates, requirements, and travel recommendations.  Participation in an online pre-departure orientation (see academic calendar for dates) is required for each student.  

All students are required to carry health insurance.  Proof of insurance is required for participation in BSM.  Supplemental travel insurance can be obtained at the discretion of the student.  The Hungarian office will coordinate health care with English speaking providers.  Students seeking care should contact the Director of Student Services.


BSM students are housed in BSM approved 2-3-4 bedroom apartments.  Although students share apartments, each student has their own bedroom.  If a student is experiencing symptoms related to Covid19 they are to report their symptoms to the Director of Student Services and wear a N95/KN95/or equivalent mask until a Covid19 test can be administered or is deemed unnecessary.   In the case where a student tests positive for Covid19, BSM staff in Hungary will inform students about current isolation/quarantine/masking policies and procedures for return to in-class meetings.  While in the shared spaces of their apartment, we expect the students to act responsibly to limit possible transmission of Covid19. 

All BSM apartments have reliable Wi-Fi that will allow for remote participation in programming if required.

Semester Breaks, Personal Travel

Students embark on personal travel at their own risk and expense.  Considerations before travel should include the potential for increased risk of illness related to travel, the risk of being denied entry/return into a country, and the financial and academic consequences of being stuck in another country due to changing entry or visa requirements.  Prior to any travel, students are required to inform the Director of Student Services and provide contact information (cellphone, email, etc.) where they can be reached for the duration of travel. 

Illness and Symptom Monitoring

It is the responsibility of students to closely monitor symptoms related to Covid19 and other communicable illnesses.  Students are to report any symptoms to the Director of Student Services.  Students who are experiencing symptoms of upper respiratory infection are required to wear a mask and contact the Hungarian staff for instruction on current procedures.  

Students are required to follow all local and national regulations. The Director of Students Services will share necessary information and updates via email.

Training of Faculty, Staff, and Students

The Hungarian Director will provide faculty and staff training on BSM policies and procedures before the start of the program.  Students will receive training as part of both the required pre-departure orientation and arrival orientation.